843
Response to Request for Quotation
What is the Purpose of The EDI 843 - Response to Request for Quotation?
The EDI 843 serves as a supplier's response to a buyer's Request for Quotation (EDI 840), providing pricing details and logistics information needed for product movement to retailers.
What are the important elements of The EDI 843 - Response to Request for Quotation?
The EDI 843 (Response to Request for Quotation) is a standardized electronic document used to respond to requests for pricing and availability information. Here are the key elements: 1. Header Information: - Response Reference Number - Quote Date/Time - Original RFQ Reference - Transaction Type Code - Quote Expiration Date - Currency Code - Response Status 2. Trading Partner Information: - Supplier Information (name, ID, address) - Buyer Information - Ship-from Location - Ship-to Location - Manufacturing Location - Additional Trading Partner IDs 3. Quote Details: - Line Item Numbers - Product/Service Identifiers - Item Descriptions - Quantities Quoted - Unit of Measure - Unit Price - Extended Price - Price Break Information 4. Pricing Information: - Base Price - Quantity Discounts - Volume Pricing - Special Pricing Terms - Minimum Order Quantities - Price Validity Period - Alternative Pricing Options 5. Delivery Information: - Promised Delivery Date - Lead Time - Shipping Method - Transportation Terms - FOB Terms - Capacity Commitments - Shipping Instructions 6. Terms and Conditions: - Payment Terms - Warranty Information - Service Level Agreements - Contract Terms - Performance Guarantees - Compliance Statements 7. Reference Numbers: - Original RFQ Numbers - Quote Numbers - Contract References - Customer References - Project Numbers - Drawing References 8. Additional Elements: - Alternative Items - Substitution Options - Technical Specifications - Quality Standards - Certification Information - Special Requirements 9. Control Segments: - Transaction Set Control Numbers - Segment Counts - Line Item Counts - Control Totals The EDI 843 is crucial for streamlining the quote response process and enabling efficient comparison of supplier offerings in standardized format.
What are the potential issues with The EDI 843 - Response to Request for Quotation?
Here are the potential issues that can occur with EDI 843 (Response to Request for Quotation) transmissions: 1. Response Information Problems: - Missing quote reference numbers - Invalid response types - Wrong expiration dates - Incorrect quote status - Missing original RFQ references - Wrong currency codes - Invalid acceptance terms 2. Pricing Detail Issues: - Incorrect price calculations - Wrong quantity breaks - Invalid volume pricing - Missing price components - Wrong discount structures - Invalid surcharges - Incorrect tax calculations 3. Product Specification Problems: - Wrong item descriptions - Invalid alternative offerings - Missing technical details - Incorrect quality specifications - Wrong material specifications - Invalid substitution details - Missing compliance information 4. Delivery Information Issues: - Wrong lead times - Invalid delivery dates - Incorrect shipping methods - Missing transportation terms - Wrong capacity commitments - Invalid service levels - Missing routing information 5. Terms and Conditions Problems: - Invalid payment terms - Wrong warranty information - Missing service agreements - Incorrect contract terms - Invalid performance guarantees - Wrong liability terms - Missing insurance details 6. Reference Number Issues: - Wrong original RFQ numbers - Missing quote numbers - Invalid contract references - Incorrect drawing references - Wrong specification numbers - Missing authorization codes - Invalid project references 7. Format and Structure Issues: - Missing mandatory segments - Invalid segment sequence - Wrong element usage - Incorrect qualifiers - Version/release mismatches - Character set problems - Wrong hierarchical structure 8. System Integration Challenges: - ERP system incompatibilities - Translation errors - Interface failures - Database synchronization - Data transformation errors - Mapping discrepancies - Version control problems 9. Business Rule Violations: - Invalid quote parameters - Missing required certifications - Wrong compliance documentation - Incorrect submission format - Invalid approval levels - Missing required attachments - Wrong evaluation criteria These issues can impact the quote evaluation process and require careful validation and error handling procedures.
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