Advance Ship Notice

What is the Purpose of The EDI 856 - Advance Ship Notice?

The EDI 856 Advance Ship Notice (ASN) is an electronic document transmitted from suppliers to their trading partners detailing key shipping information. It outlines the contents of the shipment, package dimensions, selected transportation carrier, dispatch date, and projected arrival time. This notification helps distributors and retailers plan for incoming deliveries.

What are the important elements of The EDI 856 - Advance Ship Notice?

The EDI 856 (Advance Ship Notice/Manifest) is a standardized electronic document that provides detailed information about pending deliveries. Here are the key elements: 1. Header Information: - ASN Number/Shipment ID - Date/Time of Shipment - Expected Delivery Date - Purchase Order Reference - Bill of Lading Number - Transaction Type Code - Shipment Status 2. Partner Information: - Shipper Details (name, ID, address) - Receiver Information - Ship-from Location - Ship-to Location - Carrier Information - Intermediary Locations (if applicable) 3. Shipment Details: - Shipment Method - Carrier Details - Tracking Numbers - Route Information - Equipment Details (truck/container numbers) - Estimated Time of Arrival - Total Weight - Number of Packages/Pallets 4. Hierarchical Structure: - Shipment Level - Order Level - Pack Level (pallets/containers) - Item Level - Hierarchical ID Numbers - Parent-Child Relationships 5. Product Information: - Line Item Numbers - Product Identifiers (SKU, UPC, GTIN) - Item Descriptions - Quantities Shipped - Unit of Measure - Lot Numbers - Serial Numbers - Manufacturing Dates - Expiration Dates 6. Packaging Information: - Package Type - Package Count - Pallet Configuration - Package Dimensions - Package Weight - Handling Instructions - Hazardous Material Indicators 7. Order References: - Purchase Order Numbers - Sales Order Numbers - Store Numbers - Department Numbers - Customer Reference Numbers 8. Additional Elements: - Special Handling Instructions - Temperature Requirements - Quality Certificates - Country of Origin - Customs Information - Transportation Control Numbers 9. Control Segments: - Transaction Set Control Numbers - Segment Counts - Total Line Items - Control Totals The EDI 856 is crucial for supply chain visibility and receiving efficiency, allowing recipients to plan for incoming shipments and streamline their receiving processes.

What are the potential issues with The EDI 856 - Advance Ship Notice?

Here are the potential issues that can occur with EDI 856 (Advance Ship Notice/Manifest) transmissions: 1. Timing and Synchronization Issues: - Late ASN transmission - ASN sent after delivery - Premature ASN generation - Mismatched shipping/receiving dates - Wrong time zone references - Delivery schedule mismatches - Processing delays 2. Hierarchical Structure Problems: - Incorrect pack level details - Wrong parent-child relationships - Missing hierarchical levels - Invalid nesting structure - Incorrect item-to-package mapping - Wrong container hierarchy - Missing pallet information 3. Product Identification Issues: - Invalid product identifiers - Wrong UPC/GTIN numbers - Incorrect lot numbers - Missing serial numbers - Wrong pack sizes - Invalid product descriptions - Mismatched item numbers 4. Quantity and Measurement Problems: - Incorrect shipment quantities - Wrong unit of measure - Invalid weight information - Incorrect package counts - Wrong dimensional data - Mismatched totals - Invalid measurement units 5. Shipping Information Errors: - Wrong carrier information - Invalid tracking numbers - Incorrect routing details - Missing BOL numbers - Wrong shipping method - Invalid transportation mode - Incorrect delivery locations 6. Reference Number Problems: - Missing PO references - Invalid order numbers - Wrong store numbers - Incorrect shipment IDs - Missing authorization numbers - Wrong contract references - Invalid customer numbers 7. Data Quality Issues: - Missing mandatory fields - Invalid dates - Wrong address information - Incorrect contact details - Missing packaging data - Invalid location codes - Wrong trading partner IDs 8. System Integration Challenges: - ERP system incompatibilities - WMS integration problems - Translation errors - Mapping discrepancies - Interface failures - Database synchronization issues - Data transformation errors 9. Compliance and Business Rules: - Non-compliance with requirements - Invalid labeling information - Wrong documentation - Missing certification data - Incorrect handling instructions - Invalid hazmat information - Wrong customs information These issues can significantly impact receiving operations and supply chain efficiency, requiring robust validation and error handling procedures.