Receiving Advice, Acceptance Certificate

What is the Purpose of The EDI 861 - Receiving Advice, Acceptance Certificate?

The EDI 861 (Receiving Advice/Acceptance Certificate) enables buyers and logistics providers to document order receipt and any damage found. Beyond confirming shipment acceptance, this document helps buyers track patterns of delivery issues such as late arrivals, incomplete orders, or damaged goods.

What are the important elements of The EDI 861 - Receiving Advice, Acceptance Certificate?

The EDI 861 (Receiving Advice/Acceptance Certificate) is a standardized electronic document used to communicate receipt of goods and any discrepancies. Here are the key elements: 1. Header Information: - Receiving Document Number - Receipt Date/Time - Transaction Type Code - Purpose Code - Shipment Reference - Receipt Location - Status Code 2. Partner Information: - Receiver Information (name, ID, address) - Shipper Information - Ship-from Location - Ship-to Location - Carrier Information - Additional Trading Partner IDs 3. Receipt Details: - Line Item Numbers - Product Identifiers - Item Descriptions - Quantities Received - Unit of Measure - Receipt Status - Acceptance Status - Rejection Details 4. Inspection Information: - Inspection Results - Quality Status - Condition Codes - Test Results - Acceptance Criteria - Rejection Reasons - Discrepancy Details 5. Shipment Information: - Bill of Lading Numbers - Container Numbers - Package Count - Weight Information - Delivery Date - Carrier Details - Transportation Mode 6. Reference Numbers: - Purchase Order Numbers - ASN References - Invoice Numbers - Shipping References - Contract Numbers - Lot Numbers 7. Discrepancy Information: - Quantity Variances - Quality Issues - Damage Details - Missing Items - Over-shipments - Resolution Requirements - Action Codes 8. Additional Elements: - Special Instructions - Handling Notes - Storage Requirements - Documentation Status - Certification Information - Follow-up Actions 9. Control Segments: - Transaction Set Control Numbers - Segment Counts - Hash Totals - Control Totals The EDI 861 is crucial for confirming receipt of goods and documenting any variances between what was shipped and what was received.

What are the potential issues with The EDI 861 - Receiving Advice, Acceptance Certificate?

Here are the potential issues that can occur with EDI 861 (Receiving Advice/Acceptance Certificate) transmissions: 1. Receipt Information Problems: - Incorrect received quantities - Wrong item identifications - Invalid receipt status codes - Missing acceptance details - Wrong rejection reasons - Incorrect condition codes - Invalid receipt locations 2. Inspection Detail Issues: - Missing inspection results - Wrong quality status - Invalid test results - Incorrect acceptance criteria - Missing rejection details - Wrong condition notes - Invalid quality measurements 3. Discrepancy Information: - Incorrect quantity variances - Wrong damage details - Invalid overage/shortage data - Missing discrepancy codes - Wrong exception details - Invalid resolution requirements - Missing variance explanations 4. Reference Number Problems: - Missing purchase order numbers - Invalid ASN references - Wrong bill of lading numbers - Incorrect shipping references - Missing container numbers - Wrong lot numbers - Invalid control numbers 5. Date and Time Issues: - Wrong receipt dates - Invalid inspection dates - Missing delivery dates - Incorrect processing times - Wrong acceptance dates - Invalid rejection dates - Missing required timestamps 6. Format and Structure Issues: - Missing mandatory segments - Invalid segment sequence - Wrong element usage - Incorrect qualifiers - Version/release mismatches - Character set problems - Wrong hierarchical structure 7. Location Information Problems: - Invalid receiving locations - Wrong dock assignments - Missing storage locations - Incorrect facility codes - Wrong department codes - Invalid zone information - Missing routing details 8. System Integration Challenges: - WMS system incompatibilities - ERP integration problems - Translation errors - Interface failures - Database synchronization - Data transformation errors - Mapping discrepancies 9. Documentation Issues: - Missing required certificates - Invalid inspection documents - Wrong proof of delivery - Incorrect quality reports - Missing damage documentation - Wrong acceptance certificates - Invalid compliance records These issues can impact receiving accuracy and inventory management, requiring careful validation and error handling procedures.