Grocery Products Purchase Order

What is the Purpose of The EDI 875 - Grocery Products Purchase Order?

The EDI 875 is specifically used by grocery retailers and wholesalers to order food and beverages from their suppliers. However, food suppliers who work with non-grocery retailers must also be able to process EDI 850 purchase orders.

What are the important elements of The EDI 875 - Grocery Products Purchase Order?

The EDI 875 (Grocery Products Purchase Order) is a standardized electronic document used specifically for ordering grocery products. Here are the key elements: 1. Header Information: - Purchase Order Number - Order Date/Time - Transaction Type Code - Order Type (Regular, Rush, Emergency) - Currency Code - Delivery Date Requirements - Order Priority 2. Trading Partner Information: - Buyer Information (name, ID, address) - Supplier Information - Ship-to Location - Bill-to Location - Store Information - Distribution Center Details 3. Product Details: - Line Item Numbers - UPC/GTIN Numbers - Product Descriptions - Pack Size/Case Count - Quantities Ordered - Unit of Measure - Price Information - Brand Information 4. Delivery Information: - Requested Delivery Date - Delivery Window - Route Number - Store Delivery Schedule - Special Handling Requirements - Temperature Requirements - Receiving Hours 5. Price Information: - Unit Price - Case Price - Extended Amount - Allowances - Promotional Pricing - Deal Information - Tax Information 6. Order Requirements: - Shelf Life Requirements - Fresh/Frozen Requirements - Product Dating - Quality Specifications - Grade Requirements - Product Substitution Rules - Pack Size Requirements 7. Reference Numbers: - Store Numbers - Department Numbers - Category Codes - Contract Numbers - Promotion Numbers - Deal Numbers 8. Additional Elements: - Special Instructions - Storage Requirements - Product Rotation Requirements - Display Requirements - Promotional Information - HACCP Requirements 9. Control Segments: - Transaction Set Control Numbers - Segment Counts - Hash Totals - Control Totals The EDI 875 is essential for managing grocery product orders efficiently while considering the unique requirements of food products, such as temperature control, shelf life, and product dating.

What are the potential issues with The EDI 875 - Grocery Products Purchase Order?

Here are the potential issues that can occur with EDI 875 (Grocery Products Purchase Order) transmissions: 1. Product Information Problems: - Incorrect UPC/GTIN numbers - Wrong pack sizes/case counts - Invalid product descriptions - Missing brand information - Wrong unit of measure - Incorrect product dating - Invalid freshness requirements 2. Order Detail Issues: - Wrong ordered quantities - Invalid price information - Missing promotional pricing - Incorrect allowances - Wrong deal information - Invalid tax calculations - Missing quantity breaks 3. Delivery Information Problems: - Wrong delivery dates - Invalid delivery windows - Missing route numbers - Incorrect store schedules - Wrong receiving hours - Invalid delivery location - Missing dock assignments 4. Temperature Control Issues: - Wrong temperature requirements - Invalid storage conditions - Missing cold chain details - Incorrect freezer requirements - Wrong handling instructions - Invalid temperature ranges - Missing monitoring requirements 5. Store/Location Problems: - Wrong store numbers - Invalid department codes - Missing distribution center - Incorrect delivery address - Wrong facility information - Invalid location codes - Missing store details 6. Format and Structure Issues: - Missing mandatory segments - Invalid segment sequence - Wrong element usage - Incorrect qualifiers - Version/release mismatches - Character set problems - Wrong hierarchical structure 7. Product Quality Requirements: - Wrong shelf life specifications - Invalid grade requirements - Missing quality standards - Incorrect product rotation - Wrong freshness parameters - Invalid substitution rules - Missing HACCP requirements 8. System Integration Challenges: - Store system incompatibilities - ERP integration problems - Translation errors - Interface failures - Database synchronization - Data transformation errors - Mapping discrepancies 9. Reference Number Issues: - Missing PO numbers - Invalid contract references - Wrong promotion numbers - Incorrect deal numbers - Missing authorization codes - Wrong department numbers - Invalid category codes These issues can impact grocery order accuracy and delivery efficiency, requiring robust validation and error handling procedures.