Grocery Products Purchase Order Change

What is the Purpose of The EDI 876 - Grocery Products Purchase Order Change?

The EDI 876 (Grocery Products Purchase Order Change) allows suppliers to respond to an EDI 875 with order modifications, typically involving quantity adjustments. For out-of-stock items, suppliers indicate unavailability by entering zero in the quantity field. This transaction set is exclusive to the UCS (Uniform Communication Standard) guidelines.

What are the important elements of The EDI 876 - Grocery Products Purchase Order Change?

The EDI 876 (Grocery Products Purchase Order Change) is a standardized electronic document used to modify existing grocery product orders. Here are the key elements: 1. Header Information: - Change Order Number - Original PO Reference - Change Date/Time - Transaction Type Code - Change Type Code - Change Reason Code - Order Priority Update 2. Trading Partner Information: - Buyer Information (name, ID, address) - Supplier Information - Ship-to Location - Bill-to Location - Store Information - Distribution Center Details 3. Change Details: - Line Item Numbers - UPC/GTIN Numbers - Product Descriptions - Quantity Changes - Pack Size Changes - Unit of Measure - Price Changes - Change Status 4. Delivery Information Changes: - Updated Delivery Date - New Delivery Window - Route Changes - Schedule Changes - Updated Handling Requirements - Modified Temperature Requirements - Revised Receiving Hours 5. Price Modifications: - Updated Unit Price - New Case Price - Changed Allowances - Promotional Price Updates - Deal Changes - Tax Adjustments - Total Order Value Changes 6. Order Requirement Updates: - Modified Shelf Life Requirements - Changed Fresh/Frozen Requirements - Updated Product Dating - Revised Quality Specifications - New Grade Requirements - Updated Substitution Rules - Pack Size Modifications 7. Reference Numbers: - Original PO Numbers - Store Numbers - Department Numbers - Category Codes - Contract References - Promotion Numbers 8. Additional Elements: - Updated Special Instructions - Modified Storage Requirements - Changed Rotation Requirements - New Display Requirements - Promotional Updates - Revised HACCP Requirements 9. Control Segments: - Transaction Set Control Numbers - Segment Counts - Hash Totals - Control Totals The EDI 876 is crucial for managing changes to grocery orders while maintaining proper handling requirements and product specifications.

What are the potential issues with The EDI 876 - Grocery Products Purchase Order Change?

Here are the potential issues that can occur with EDI 876 (Grocery Products Purchase Order Change) transmissions: 1. Change Information Problems: - Incorrect change order numbers - Wrong change type codes - Invalid change reasons - Missing original PO references - Wrong modification details - Invalid change status - Missing change authorization 2. Product Update Issues: - Wrong UPC/GTIN changes - Invalid pack size modifications - Missing quantity adjustments - Incorrect price changes - Wrong promotional updates - Invalid deal modifications - Missing allowance changes 3. Delivery Modification Problems: - Wrong delivery date changes - Invalid delivery window updates - Missing route changes - Incorrect schedule modifications - Wrong receiving hour updates - Invalid location changes - Missing dock assignment changes 4. Temperature Requirement Updates: - Wrong temperature changes - Invalid storage requirement updates - Missing cold chain modifications - Incorrect freezer requirement changes - Wrong handling instruction updates - Invalid temperature range modifications - Missing monitoring requirement changes 5. Store/Location Update Issues: - Wrong store number changes - Invalid department code updates - Missing distribution center changes - Incorrect delivery address modifications - Wrong facility information updates - Invalid location code changes - Missing store detail updates 6. Format and Structure Issues: - Missing mandatory segments - Invalid segment sequence - Wrong element usage - Incorrect qualifiers - Version/release mismatches - Character set problems - Wrong hierarchical structure 7. Product Quality Requirement Changes: - Wrong shelf life specification updates - Invalid grade requirement changes - Missing quality standard modifications - Incorrect product rotation updates - Wrong freshness parameter changes - Invalid substitution rule updates - Missing HACCP requirement changes 8. System Integration Challenges: - Store system incompatibilities - ERP integration problems - Translation errors - Interface failures - Database synchronization - Data transformation errors - Mapping discrepancies 9. Reference Number Update Issues: - Missing change order references - Invalid contract reference updates - Wrong promotion number changes - Incorrect deal number modifications - Missing authorization code updates - Wrong department number changes - Invalid category code updates These issues can impact grocery order change accuracy and require careful validation and error handling procedures.