Warehouse Shipping Order

What is the Purpose of The EDI 940 - Warehouse Shipping Order?

The EDI 940 (Warehouse Shipping Order) enables suppliers or manufacturers to instruct warehouses and fulfillment centers to ship specific products to customers or retailers. It can specify shipments to single or multiple destinations.

What are the important elements of The EDI 940 - Warehouse Shipping Order?

The EDI 940 (Warehouse Shipping Order) is a standardized electronic document used to instruct a warehouse to ship products. Here are the key elements: 1. Header Information: - Shipping Order Number - Order Date/Time - Transaction Type Code - Purpose Code - Priority Code - Shipment Status - Currency Code 2. Partner Information: - Warehouse Information (name, ID, address) - Ship-from Location - Ship-to Location - Bill-to Party - Carrier Information - Additional Trading Partner IDs 3. Shipping Instructions: - Requested Ship Date - Delivery Date - Transportation Mode - Carrier Selection - Service Level - Route Information - Special Handling Requirements 4. Order Details: - Line Item Numbers - Product Identifiers - Item Descriptions - Quantities to Ship - Unit of Measure - Pack/Size Information - Storage Location - Lot/Serial Numbers 5. Product Requirements: - Pick Instructions - Packaging Requirements - Labeling Requirements - Quality Requirements - Temperature Requirements - Hazardous Material Information - Special Instructions 6. Documentation Requirements: - Bill of Lading - Packing List - Export Documentation - Customs Documents - Certificates of Origin - Quality Certificates - Safety Data Sheets 7. Reference Numbers: - Purchase Order Numbers - Sales Order Numbers - Customer Order Numbers - Authorization Numbers - Contract Numbers - Account Numbers 8. Additional Elements: - Special Instructions - Shipping Marks - Loading Instructions - Consolidation Instructions - Order Notes - Tracking Requirements 9. Control Segments: - Transaction Set Control Numbers - Segment Counts - Hash Totals - Control Totals The EDI 940 is essential for managing warehouse shipping operations and ensuring accurate order fulfillment.

What are the potential issues with The EDI 940 - Warehouse Shipping Order?

Here are the potential issues that can occur with EDI 940 (Warehouse Shipping Order) transmissions: 1. Order Detail Problems: - Incorrect shipping quantities - Wrong item numbers - Invalid product descriptions - Missing pack/size information - Wrong storage locations - Invalid lot/serial numbers - Missing unit measures 2. Shipping Instruction Issues: - Wrong ship dates - Invalid delivery dates - Missing transportation mode - Incorrect carrier selection - Wrong service levels - Invalid routing information - Missing handling requirements 3. Location Information Problems: - Wrong ship-from locations - Invalid ship-to addresses - Missing bill-to details - Incorrect carrier information - Wrong dock assignments - Invalid zone information - Missing facility codes 4. Documentation Requirements: - Missing bill of lading - Invalid packing list - Wrong export documentation - Incorrect customs documents - Missing certificates of origin - Wrong quality certificates - Invalid safety data sheets 5. Reference Number Issues: - Missing purchase order numbers - Invalid sales order references - Wrong authorization numbers - Incorrect contract numbers - Missing customer references - Wrong control numbers - Invalid tracking numbers 6. Format and Structure Issues: - Missing mandatory segments - Invalid segment sequence - Wrong element usage - Incorrect qualifiers - Version/release mismatches - Character set problems - Wrong hierarchical structure 7. Product Requirements: - Wrong pick instructions - Invalid packaging requirements - Missing labeling instructions - Incorrect quality requirements - Wrong temperature needs - Invalid hazmat information - Missing special handling 8. System Integration Challenges: - WMS system incompatibilities - ERP integration problems - Translation errors - Interface failures - Database synchronization - Data transformation errors - Mapping discrepancies 9. Loading/Shipping Instructions: - Wrong shipping marks - Invalid loading instructions - Missing consolidation details - Incorrect order notes - Wrong tracking requirements - Invalid equipment needs - Missing scheduling information These issues can impact warehouse shipping operations and require robust validation and error handling procedures.